What Is ARIS 3 UDSM?
ARIS 3 UDSM stands for Academic Registration Information System version 3 at the University of Dar es Salaam.
It’s a centralized portal that allows students and staff to manage academic and administrative functions such as:
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Course registration and timetables
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Invoice generation and control number creation
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Fee payments
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Viewing and downloading results
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Online supervision workflows for research and projects
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Transcript and clearance service requests
This system streamlines processes and reduces the need to queue at various campus offices.
Why ARIS 3 Matters to Students
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Unified access: One account gives access to academic, financial, and administrative services.
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Efficient fee handling: Generate a control number, complete payment, and get digital confirmation quickly.
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Research supervision made simple: Submit topics, check progress, and receive approvals online.
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Track your academic record: Stay updated with results, transcript status, and clearance requests—all in one place.
Who Uses ARIS 3 UDSM?
| User Type | Usage |
|---|---|
| Undergraduate Students | Course enrolment, fee payments, results, transcript requests |
| Postgraduate Students | Supervision submission, research tracking, fees, result tracking |
| Supervisors | Approve student topics, monitor progress, sign-off stages |
| University Admins | Manage records, monitor registration, oversee financial transactions |
How to Log In
What You Need
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Your UDSM registration number or assigned username
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Your password set during registration or provided by the university
Steps to Access
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Visit the ARIS 3 login page.
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Input your credentials (username/registration number + password).
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Click Login to reach your dashboard.
If You Can’t Log In
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Try resetting your password via the Forgot Password option, if available.
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Clear cookies or use a different browser if the login page doesn’t respond.
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Contact the university’s ICT support if problems persist.
Exploring the ARIS 3 Dashboard
Once logged in, your dashboard typically includes:
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Academic: Course registration, timetable access, class lists, supervision tools
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Payments/Billing: Create invoices, request control numbers, view pending fees
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Results: View grades by semester or year, print or download results slips
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Profile: Update your personal info such as contact details and photo
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Requests: Initiate transcript or clearance requests
Course Registration Walk-Through
Step-by-Step
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Navigate to Academic → Course Registration
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Select your level, programme, and semester
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Choose courses based on department codes and credit hour requirements
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Submit your selection and review your timetable
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Confirm and print or screenshot the registration summary
Tips:
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Ensure you’re within the registration window—late registration may attract penalties.
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If there are schedule overlaps or seat limitations, contact your department promptly.
Payment Process Using Control Numbers
How It Works
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In the Payments/Billing section, choose Create Invoice to generate a control number.
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Use this number to pay fees via banks, mobile money, or designated payment agents.
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Once payment is completed, ARIS 3 updates to reflect the cleared invoice—a digital receipt or confirmation appears in your account.
Important Notes:
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Always verify the control number before payment.
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Payments processed through third-party agents may take a few hours to reflect.
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Keep a copy or screenshot of the payment confirmation for your records.
Accessing Results and Academic Records
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Go to the Results tab to view your grades by course, GPA, and cumulative GPA.
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For official purposes, use the Requests feature to download or print result slips.
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If you spot errors or discrepancies in grading, reach out to the Examination Office or relevant department promptly.
Online Supervision for Postgraduate Research
This feature streamlines the entire supervision journey:
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Topic Submission: Submit your research topic for supervisor review.
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Progress Tracking: Log your research updates online.
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Supervisor Approval: Supervisors can sign off stages via the portal.
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Clearance Workflow: Allows request for final clearance electronically.
Pro Tips:
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Submit your topic early to avoid approval delays.
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Upload documents in specified file formats and name them clearly.
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Regularly check the supervision dashboard for supervisor comments or requests.
Transcript & Clearance Request Procedures
Transcript Request
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Go to Requests → Transcript Request
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Fill in delivery preferences (e.g., pick-up or courier) and pay any associated fees.
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Monitor status—once processed, you’ll be notified to collect or confirm delivery.
Clearance Request
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Initiated through the same Requests section.
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Complete required fields, including department and library clearance.
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Upon approval, your academic status will reflect cleared, enabling graduation or further studies.
Best Practices:
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Submit requests well before deadlines (e.g., graduation, job applications).
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Follow up via email or in person if there’s a delay in processing.
Tips for Seamless ARIS 3 Usage
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Use a reliable browser—ensure pop-ups and cookies are enabled.
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Log out after every session to protect your account.
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Monitor important dates like registration deadlines and payment windows.
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Reach out promptly if you encounter technical issues or need academic clarifications.
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Save receipts and copies of registration, payment, and result documents as proof.
Frequently Asked Questions (FAQs)
1. How do I reset a forgotten ARIS 3 password?
Use the “Forgot Password” option on the login page. If not available, contact UDSM ICT support for assistance.
2. What happens if I miss the course registration deadline?
Late registration may incur penalties or blocked access. Contact your faculty or department immediately to explore possible accommodations.
3. Can I pay UDSM fees without a control number?
No. You must generate a control number through the ARIS 3 portal before making any payment.
4. How soon do payments reflect in ARIS 3?
Most payments update within a few hours, but some bank or agent transactions might take longer.
5. Who do I contact if my results are incorrect or missing?
Reach out directly to your department’s Examination Office or the Registry Division for clarification.
6. Can I submit my postgraduate thesis topic through the portal?
Absolutely—use the Online Supervision section to submit your topic and track its approval.
7. How long does it take to process transcript requests?
Processing times vary. Submit requests early and monitor status in your dashboard; you’ll be notified when ready.
